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Librarian


Significant Points
A master’s degree in library science usually is required; special librarians often need an additional graduate or professional degree.
A large number of retirements in the next decade is expected to result in many job openings for librarians to replace those who leave. Librarians increasingly use information technology to perform research, classify materials, and help students and library patrons seek information.

Nature of the Work
The traditional concept of a library is being redefined from a place to access paper records or books to one that also houses the most advanced media, including CD-ROM, the Internet, virtual libraries, and remote access to a wide range of resources. Consequently, librarians, or information professionals, increasingly are combining traditional duties with tasks involving quickly changing technology. Librarians assist people in finding information and using it effectively for personal and professional purposes. Librarians must have knowledge of a wide variety of scholarly and public information sources and must follow trends related to publishing, computers, and the media in order to oversee the selection and organization of library materials. Librarians manage staff and develop and direct information programs and systems for the public, to ensure that information is organized in a manner that meets users’ needs.

Most librarian positions incorporate three aspects of library work: User services, technical services, and administrative services. Still, even librarians specializing in one of these areas have other responsibilities. Librarians in user services, such as reference and children’s librarians, work with patrons to help them find the information they need. The job involves analyzing users’ needs to determine what information is appropriate, as well as searching for, acquiring, and providing the information. The job also includes an instructional role, such as showing users how to access information. For example, librarians commonly help users navigate the Internet so they can search for relevant information efficiently. Librarians in technical services, such as acquisitions and cataloguing, acquire and prepare materials for use and often do not deal directly with the public. Librarians in administrative services oversee the management and planning of libraries: negotiate contracts for services, materials, and equipment; supervise library employees; perform public-relations and fundraising duties: prepare budgets; and direct activities to ensure that everything functions properly.

In small libraries or information centers, librarians usually handle all aspects of the work. They read book reviews, publishers’ announcements, and catalogues to keep up with current literature and other available resources, and they select and purchase materials from publishers, wholesalers, and distributors. Librarians prepare new materials by classifying them by subject matter and describe books and other library materials to make them easy to find. Librarians supervise assistants, who prepare cards, computer records, or other access tools that direct users to resources. In large libraries, librarians often specialize in a single area, such as acquisitions, cataloguing, bibliography, reference, special collections, or administration. Teamwork is increasingly important to ensure quality service to the public.

Librarians also compile lists of books, periodicals, articles, and audiovisual materials on particular subjects; analyze collections; and recommend materials. They collect and organize books, pamphlets, manuscripts, and other materials in a specific field, such as rare books, genealogy, or music. In addition, they coordinate programs such as storytelling for children and literacy skills and book talks for adults; conduct classes; publicize services; provide reference help; write grants; and oversee other administrative matters.

Librarians are classified according to the type of library in which they work: A public library; school library media center; college, university, or other academic library; or special library. Some librarians work with specific groups, such as children, young adults, adults, or the disadvantaged. In school library media centers, librarians—often called school media specialists—help teachers develop curricula, acquire materials for classroom instruction, and sometimes team teach.

Librarians also work in information centers or libraries maintained by government agencies, corporations, law firms, advertising agencies, museums, professional associations, medical centers, hospitals, religious organizations, and research laboratories. They acquire and arrange an organization’s information resources, which usually are limited to subjects of special interest to the organization. These special librarians can provide vital information services by preparing abstracts and indexes of current periodicals, organizing bibliographies, or analyzing background information and preparing reports on areas of particular interest. For example, a special librarian working for a corporation could provide the sales department with information on competitors or new developments affecting the field. A medical librarian may provide information about new medical treatments, clinical trials, and standard procedures to health professionals, patients, consumers, and corporations. Government document librarians, who work for government agencies and depository libraries in each of the States, preserve government publications, records, and other documents that make up a historical record of government actions and decisionmaking.

Many libraries have access to remote databases and maintain their own computerized databases. The widespread use of automation in libraries makes database-searching skills important to librarians. Librarians develop and index databases and help train users to develop searching skills for the information they need. Some libraries are forming consortiums with other libraries through electronic mail. This practice allows patrons to submit information requests to several libraries simultaneously. The Internet also is expanding the amount of available reference information. Librarians must be aware of how to use these resources in order to locate information.

Librarians with computer and information systems skills can work as automated-systems librarians, planning and operating computer systems, and information architect librarians, designing information storage and retrieval systems and developing procedures for collecting, organizing, interpreting, and classifying information. These librarians analyze and plan for future information needs. (See the statements on computer support specialists and systems administrators; and systems analysts, computer scientists, and database administrators elsewhere in the Handbook.) The increasing use of automated information systems is enabling librarians to focus on administrative and budgeting responsibilities, grant writing, and specialized research requests, while delegating more technical and user services responsibilities to technicians. (See the statement on library technicians elsewhere in the Handbook.)

More and more, librarians are applying their information management and research skills to arenas outside of libraries—for example, database development, reference tool development, information systems, publishing, Internet coordination, marketing, web content management and design, and training of database users. Entrepreneurial librarians sometimes start their own consulting practices, acting as freelance librarians or information brokers and providing services to other libraries, businesses, or government agencies.


Working Conditions
Librarians spend a significant portion of time at their desks or in front of computer terminals; extended work at video display terminals can cause eyestrain and headaches. Assisting users in obtaining information or books for their jobs, homework, or recreational reading can be challenging and satisfying, but working with users under deadlines can be demanding and stressful. Some librarians lift and carry books, and some climb ladders to reach high stacks. Librarians in small organizations sometimes shelve books themselves.

More than 2 out of 10 librarians work part time. Public and college librarians often work weekends and evenings, as well as some holidays. School librarians usually have the same workday and vacation schedules as classroom teachers. Special librarians usually work normal business hours, but in fast-paced industries—such as advertising or legal services—they can work longer hours when needed.


Employment
Librarians held about 167,000 jobs in 2002. Most worked in school and academic libraries, but nearly a third worked in public libraries. The remainder worked in special libraries or as information professionals for companies and other organizations.


Training
A master’s degree in library science (MLS) is necessary for librarian positions in most public, academic, and special libraries and in some school libraries. The Federal Government requires an MLS or the equivalent in education and experience. Many colleges and universities offer MLS programs, but employers often prefer graduates of the approximately 56 schools accredited by the American Library Association. Most MLS programs require a bachelor’s degree; any liberal arts major is appropriate.

Most MLS programs take 1 year to complete; some take 2. A typical graduate program includes courses in the foundations of library and information science, including the history of books and printing, intellectual freedom and censorship, and the role of libraries and information in society. Other basic courses cover the selection and processing of materials, the organization of information, reference tools and strategies, and user services. Courses are adapted to educate librarians to use new resources brought about by advancing technology, such as online reference systems, Internet search methods, and automated circulation systems. Course options can include resources for children or young adults; classification, cataloguing, indexing, and abstracting; library administration; and library automation. Computer-related course work is an increasingly important part of an MLS degree. Some programs offer interdisciplinary degrees combining technical courses in information science with traditional training in library science.

The MLS degree provides general preparation for library work, but some individuals specialize in a particular area, such as reference, technical services, or children’s services. A Ph.D. degree in library and information science is advantageous for a college teaching position or for a top administrative job in a college or university library or large library system.

Usually, an MLS also is required of librarians working in special libraries. In addition, most special librarians supplement their education with knowledge of the subject in which they are specializing, sometimes earning a master’s, doctoral, or professional degree in the subject. Areas of specialization include medicine, law, business, engineering, and the natural and social sciences. For example, a librarian working for a law firm may also be a licensed attorney, holding both library science and law degrees. In some jobs, knowledge of a foreign language is needed.

State certification requirements for public school librarians vary widely. Most States require school librarians, often called library media specialists, to be certified as teachers and to have had courses in library science. An MLS is needed in some cases, perhaps with a library media specialization, or a master’s in education with a specialty in school library media or educational media. Some States require certification of public librarians employed in municipal, county, or regional library systems.

Librarians participate in continuing education and training once they are on the job, in order to keep abreast of new information systems brought about by changing technology.

Experienced librarians can advance to administrative positions, such as department head, library director, or chief information officer.

Other Qualifications

Advancement

Job Outlook
Employment of librarians is expected to grow about as fast as the average for all occupations over the 2002–12 period. However, job opportunities are expected to be very good because a large number of librarians are expected to retire in the coming decade, creating many job openings. Also, the number of people going into this profession has fallen in recent years, resulting in more jobs than applicants in some cases. Colleges and universities report the greatest difficulty in hiring librarians, because the pay is often less than the prospective employees can get elsewhere.

Offsetting the need for librarians are government budget cuts and the increasing use of computerized information storage and retrieval systems. Both will result in the hiring of fewer librarians and the replacement of librarians with less costly library technicians. Computerized systems make cataloguing easier, allowing library technicians to perform the work. In addition, many libraries are equipped for users to access library computers directly from their homes or offices. That way, users can bypass librarians altogether and conduct research on their own. However, librarians will still be needed to manage staff, help users develop database-searching techniques, address complicated reference requests, and define users’ needs.

Jobs for librarians outside traditional settings will grow the fastest over the decade. Nontraditional librarian jobs include working as information brokers and working for private corporations, nonprofit organizations, and consulting firms. Many companies are turning to librarians because of their research and organizational skills and their knowledge of computer databases and library automation systems. Librarians can review vast amounts of information and analyze, evaluate, and organize it according to a company’s specific needs. Librarians also are hired by organizations to set up information on the Internet. Librarians working in these settings may be classified as systems analysts, database specialists and trainers, webmasters or web developers, or local area network (LAN) coordinators.


Earnings
Salaries of librarians vary according to the individual’s qualifications and the type, size, and location of the library. Librarians with primarily administrative duties often have greater earnings. Median annual earnings of librarians in 2002 were $43,090. The middle 50 percent earned between $33,560 and $54,250. The lowest 10 percent earned less than $24,510, and the highest 10 percent earned more than $66,590. Median annual earnings in the industries employing the largest numbers of librarians in 2002 were as follows:


Elementary and secondary schools $45,660
Colleges, universities, and professional schools 45,600
Local government 37,970
Other information services 37,770


The average annual salary for all librarians in the Federal Government in nonsupervisory, supervisory, and managerial positions was $70,238 in 2003.

Nearly one in three librarians is a member of a union or is covered under a union contract.


Related Occupations
Librarians play an important role in the transfer of knowledge and ideas by providing people with access to the information they need and want. Jobs requiring similar analytical, organizational, and communicative skills include archivists, curators, and museum technicians; and computer and information scientists, research. School librarians have many duties similar to those of schoolteachers. Librarians are increasingly storing, cataloguing, and accessing information with computers. Other jobs that use similar computer skills include systems analysts, computer scientists, and database administrators.


Sources of Additional Information
American Library Association, Office for Human Resource Development and Recruitment, 50 East Huron St., Chicago, IL 60611. Internet: http://www.ala.org



For information on a career as a special librarian, write to:





Special Libraries Association, 1700 18th St. NW., Washington, DC 20009. Internet: http://www.sla.org



Information on graduate schools of library and information science can be obtained from:





Association for Library and Information Science Education, 1009 Commerce Park Dr., Suite 150, PO Box 4219, Oak Ridge, TN 37839. Internet: http://www.alise.org



For information on a career as a law librarian, scholarship information, and a list of ALA-accredited schools offering programs in law librarianship, contact:





American Association of Law Libraries, 53 West Jackson Blvd., Suite 940, Chicago, IL 60604. Internet: http://www.aallnet.org



For information on employment opportunities for health sciences librarians and for scholarship information, credentialing information, and a list of MLA-accredited schools offering programs in health sciences librarianship, contact:





Medical Library Association, 65 E Wacker Place , Suite 1900, Chicago, IL 60601. Internet: http://www.mlanet.org



Information on acquiring a job as a librarian with the Federal Government may be obtained from the Office of Personnel Management through a telephone-based system. Consult your telephone directory under “U.S. Government” for a local number, or call (703) 724-1850 (Federal Relay Service (800) 877-8339). The first number is not toll free, and charges may result. Information also is available on the Internet at http://www.usajobs.opm.gov.



Information concerning requirements and application procedures for positions in the Library of Congress can be obtained directly from:





Human Resources Office, Library of Congress, 101 Independence Ave. SE., Washington, DC 20540-2231.



State library agencies can furnish information on scholarships available through their offices, requirements for certification, and general information about career prospects in the particular State of interest. Several of these agencies maintain job hot lines reporting openings for librarians.



State departments of education can furnish information on certification requirements and job opportunities for school librarians.




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