EXECUTIVE ASSISTANT TO THE COMISSIONER

The Utah College of Applied Technology (UCAT) seeks applicants for the position of Executive Assistant to the Commissioner of Technical Education and Secretary to the UCAT Board of Trustees. The Executive Assistant provides support services to the Commissioner, Board of Trustees, Associate Commissioners and other Commissioners’ staff members, and manages the daily operations of the Office of the UCAT Commissioner.


Duties include, but are not limited to:


Provides high-level administrative support to the Commissioner of Technical Education and the UCAT executive staff:


• Coordinates the schedule of the Commissioner, prioritizing functions and appointments, ensuring that meetings, deadlines, presentations and other duties of the executive office are carried out seamlessly.


• Maintains Commissioner’s calendar, including the scheduling of all appointments.


• Acts as Commissioner’s “eyes and ears” and determines if issues require his/her personal attention.


• Coordinates all appearances, events, and travel for the Commissioner and office staff. Attends meetings with UCAT Commissioner when appropriate.


Qualifications:


The successful applicant for the position will meet the following requirements:


• Excellent verbal and written communication skills: ability to proofread and edit text accurately, and to create draft documents, reports, and presentations; ability to give and assist with professional presentations.


• Significant experience with meeting management, agenda development, keeping of minutes, and transcription.


• Significant experience with MS Word, Excel, Outlook, and Power Point, and with WordPress or comparable web platform.


• Experience making travel arrangements, and organizing conferences and meetings.


• Proven ability to work with minimum supervision; good organizational and multi-tasking skills; ability to work efficiently under pressure and maintain deadlines; self-directed, with the ability to exercise judgment.


• Trustworthy; able to handle and maintain sensitive and confidential information


• Some knowledge of higher education/technical education.


• Ability to develop and maintain good working relationships with others and their staff, including trustees, college presidents, state government officials, Commissioner’s staff, and others.


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• Minimum education level of baccalaureate preferred, or equivalent training and experience.


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Executive Assistant To The Comissioner Located At Ut, Lehi - Job Post By: Utah College Of Applied Technology






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