ASSISTANT DIRECTOR OF ALUMNI AND CAMPUS PARTNERSHIPS

Working Title: Assistant Director of Alumni and Campus Partnerships



Position Number: 7677



Posting Number: F1461



Position Type: Administrative and Professional Faculty



Position Status: Full Time



College/Division: Constituent Engagement and Sustained Giving



Department: 100247 - Alumni Relations



Pay Rate: Commensurate with Experience



Specify Range or Amount



Is this a JMU only position?: No



Is this a grant-funded position? No



Position Summary Information



About James Madison University



Mission



We are a community committed to preparing students to be educated and enlightened citizens who lead productive and meaningful lives.



Vision



To be the national model for the engaged university: engaged with ideas and the world.



Who We Are



Established in 1908, James Madison University is a comprehensive public institution offering undergraduate, masters and doctoral programs to more than 20,000 students. JMU is regarded as one of the finest regional universities in the nation and has been continuously cited in U.S. News and World Report, Changing Times and Money Magazine as an outstanding public university. Located in the heart of Virginia's beautiful Shenandoah Valley, the city of Harrisonburg is approximately 120 miles from Washington, D.C. and Richmond, VA. Known for its livability, diversity, local food, arts and natural surroundings, this Virginia Main Street community is a great place to live and work.



General Information



The Assistant Director of Alumni and Campus Partnerships is a staff member within the division of University Advancement with full-time responsibilities within the Office of Alumni Relations. The Assistant Director reports to and takes direction from the Associate Director of Alumni Engagement and Philanthropy. Duties are implemented according to the policies and procedures of University Advancement, Constituent Engagement and the Office of Alumni Relations.



The position's core responsibilities include creating and managing ad hoc event and reunions requests, serving as a liaison with the Office of Admissions to involve alumni in the recruitment of prospective students and management of the alumni affinity chapters.



The positions most critical requirements are experience with and passion for planning, managing and evaluating events, working with alumni volunteers and creating an impactful and engaged opportunities that serve the needs of our diverse, enthusiastic and dynamic alumni community.



Duties and Responsibilities



Event Management and Logistics:





  • Plan and manage events for alumni and campus partners that provide value, build a sense of alumni pride and foster relationships/community.


  • Provide timely follow up with events by properly handling data, evaluations and post event communications.


  • Work with campus partners to coordinate event set up, programming and wrap up events. Provide staffing for events, sometimes on nights and weekends.


  • Utilize iModules to create registration pages and email marketing for events


  • Manage the event planning and creation process for ad hoc event requests from alumni and campus partners.


  • Develop and maintain a working knowledge of the email management system and work with the operations arm of the office to create, schedule and deploy emails based on the master alumni marketing schedule.


  • Maintain meticulous records of attendees and prepare event reports using the alumni database




Admissions Liaison



  • Serve as the main point of contact for the Admissions Office to create opportunities and involvement for alumni volunteers


  • Plan and implement program strategies to welcome new students to campus and educate on what it means to be an alum


  • Develop new innovative programming to support new admissions related initiative in close partnership with the Office of Admissions and Director of Recruitment Marketing


  • Maintain current legacy programming including the Annual Legacy Lunch and Legacy Family Days


  • Management of Affinity Alumni Chapter Program



  • In close partnership with the Associate Director of Alumni Engagement and Philanthropy, develop annual strategies and partnerships with the affinity chapter leaders for regional and chapter related programming that is aligned with current JMUAA and university priorities and initiatives.


  • Coordinate volunteers responsible for staffing chapter events or programs


  • Work closely with the Coordinator of Alumni Events and Operations for signature and premiere regional events


  • Monitor expenses generated by chapters and ensure timely reimbursement and reporting while working closely with the Business Operations Specialist; maintain required accounting records and files electronically for auditing purposes


  • Other Duties as assigned



    Required Qualifications



  • Ability to work as a team member in a high-energy and progressive along with proven skills of flexibility and adaptability to change.


  • Excellent organizational, written, and interpersonal communication skills are essential.


  • Must be approachable, able to manage multiple tasks and meet deadlines.


  • Flexible work schedule with some weekend travel and evening hours required.


  • Knowledge of best practice related to alumni engagement, fundraising and philanthropy experience is preferred.


  • Significant volunteer management experience


  • Bachelor's degree required


  • Preferred Qualifications



  • License to operate a state vehicle


  • Comfortable traveling independently


  • Able to lift 50 pounds


  • Degree in a field related to higher education, non-profit management, volunteer management


  • Criminal Background Check and E-Verify Notice



    Employment is contingent upon the successful completion of a criminal background check.



    E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.



    Posting Detail Information



    Posting Date: 03/18/2020



    Beginning Review Date: 04/17/2020



    Closing Date



    Open Until Filled: Yes



    Proposed Starting Date



    EEO Statement



    James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.



    We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.



    Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.



    Reasonable Accommodation Request



    If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.



    Annual Security and Annual Fire Safety Report



    Notice of Availability - Annual Security and Fire Safety Report



    The Annual Security and Fire Safety Report contains information regarding campus security and personal safety including topics such as: crime prevention, the university police law enforcement authority, crime reporting policies, disciplinary procedures, protocols for the immediate notification of students and staff upon confirmation of a significant emergency on campus and other matters of importance related to security and safety. The report includes statistics for the most recent three-year period of reported crimes that have occurred on campus; in certain off-campus buildings or property owned or controlled by JMU or its affiliates; and on public property within or immediately adjacent to and accessible from the campus.



    The Annual Security and Fire Safety Report includes campus housing fire statistics for the most recent three-year period, a description of each on-campus student housing facility fire safety system, the number of fire drills held during the previous calendar year, policies or rules on portable electrical appliances, smoking, and open flames in student housing; and procedures for student housing evacuation in the event of fire along with other fire safety information.



    The JMU Annual Security and Fire Safety Report includes the Harrisonburg campus and the three overseas branch campuses; Florence, Antwerp, and London. It is available electronically http://www.jmu.edu/publicsafety/clerycompliance/2018Annual-Security-and-Fire-Safety-Report.shtml



    You can obtain a copy of any of this report by contacting the Office of Public Safety, MSC 6810, James Madison University, Harrisonburg, VA 22807 or request that a copy be mailed to you by calling (540)568-6769/6913.



    Minimum Reference(s) Required 3



    Quick Link for Direct Access to Posting http://joblink.jmu.edu/postings/7360



    Additional Posting Information



    JMU's Dual Career and Community Resources Program is available for candidates that will be relocating to the area. For more information, please visit https://bit.ly/2OTF1NG.



     


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    Assistant Director Of Alumni And Campus Partnerships Located At Fl, Saint Petersburg - Job Post By: James Madison University






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