CLERK OF THE BOARD/COMPLIANCE SPECIALIST (HUMAN RESOURCES)

Clerk Of The Board/compliance Specialist (human Resources) Located At Ca, Riverside - Job Post By: Riverside Transit Agency




SALARY: $29.58 - $44.37 Hourly
$5,127.00 - $7,690.50 Monthly
$61,524.00 - $92,286.00 Annually
OPENING DATE: 07/26/19
CLOSING DATE: 08/30/19 11:59 PM
JOB SUMMARY:
THIS POSITION IS DESIGNATED AS NON-BARGAINING UNIT AND THE INCUMBENT SHALL
SERVE IN AN "AT-WILL" CAPACITY.
The Riverside Transit Agency is currently recruiting for a vacancy in the Human Resources Department.
The Clerk of the Board/Compliance Specialist acts as the Clerk of the Board. Will perform compliance,
quality control, data gathering, and data analysis related duties associated with maintaining Human
Resources' various programs and processes, which include but are not limited to the Drug and Alcohol
Program, EEO Program, contractor monitoring, mandatory training. Will perform similar duties to
ensure compliance with internal process and reporting requirements.
ESSENTIAL DUTIES/RESPONSIBILITIES:
ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties are standard for this position.
The omission of specific statements of duties does not exclude them from the classification if the work is
similar, related, or a logical assignment for this classification.
Acts as clerk of the board, compiles agendas and minutes of Board of Directors meetings and ensures
accuracy and completion. Coordinates with Marketing department to update the Agency's website with
Board items. Keeps meeting attendance records, prepares monthly per diem statements, and ensures
agency compliance with Brown Act requirements. Receives and transcribes information as required.
Administers agency's conflict of interest code and acts as agency's filing officer for Form 700 relating to
submittals by Board members/alternates and various agency management personnel to ensure
compliance with the State Fair Political Practices Commission requirements.
Responds to public records requests according to Public Records Act.
Ensures compliance with the Agency's Records Retention policy. Leads the organizing and auditing of
documents maintained within the Agency's Electronic Document Management System (EDMS).
Acts as a Notary of the Public and performs notarial acts for the agency.
Assist with adherence to established Budget by monitoring expenditures and performing monthly
reconciliations. Prepares and maintains requisitions, purchase orders, invoices and check requests.
Assists with arrangement of travel for Board members and staff.
Assists Designated Employer Representative (DER) with compliance and administration for the Drug and
Alcohol Program.
Performs contractor compliance audits.
Reviews and audits human resources files to ensure data entry compliance, reporting compliance,
administrative employee training compliance.
Administers and delivers compliance training, including but not limited to EEO training, Harassment
training and Reasonable Suspicion training.
Reviews and ensures department manuals are accurate and up to date.
Gathers and analyzes data related to the EEO Program, departmental goals, performance indicators and
Personnel Report.
Prepares and maintains a variety of administrative records and files including materials of a confidential
nature; maintains confidentiality of information and records; maintains control files concerning matters
in progress and expedites completion.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
QUALIFICATION GUIDELINES:
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each duty satisfactorily. The
requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the functions.
EDUCATION and/or EXPERIENCE
Bachelor's degree (B.A.) from a four-year college or university; and five years of professional level
human resources experience with a focus on HR compliance. Two years' experience in a Clerk/Deputy
Clerk of the Board may be considered in lieu of two of the required five years of HR experience. A
combination of education and experience may be considered.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions,
and procedure manuals. Ability to write routine reports and correspondence. Ability to speak
effectively to customers or employees of organization.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common
fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar
graphs.
COMPUTER SKILLS
Must be familiar with current business operating systems, software, and programs (i.e. Microsoft Office,
to include Word, Excel, Access, etc.)
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or
diagram form. Ability to deal with problems involving several concrete variables in standardized
situations.
OTHER SKILLS AND ABILITIES
Ability to type at least 55 wpm and take shorthand or speed "write." Ability to communicate effectively
both orally and in writing. Ability to transcribe to typed copy from recorded dictation. Ability to keep
confidential information. Ability to organize and plan workload. Ability to establish and maintain
effective working relationships with others. Ability to maintain a professional image and effectively deal
with the public. Knowledge of English grammar and punctuation.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to
successfully perform the functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger,
handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to
stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision
abilities required by this job include close vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the functions.
The noise level in the work environment is usually moderate.
SELECTION PROCEDURES:
Applications will be evaluated and only qualified applicants will be invited to participate in the selection
process which may include: a written exam (pass/fail), a performance exam (pass/fail), and an oral
interview (100% weight). The examinations will be used to assess the applicant's knowledge, skills and
abilities as they relate to the position. The selection procedures may change depending on the needs of
the Agency; if such changes apply, qualified applicants will be notified prior to the administration of
examinations.
The Riverside Transit Agency complies with State and Federal obligations to make reasonable
accommodation for applicants and employees with disabilities. The Human Resources Department asks
that it be advised of accommodation requests prior to the first test part. The provisions of this bulletin
do not constitute an express or implied contract. In compliance with the Immigration Reform and
Control Act of 1986, the Riverside Transit Agency requires that all new employees provide
documentation to establish both work authorization and identity.


Date Posted: 2019-08-07
Minimum Education: Unspecified
Apply: rta_hr@riversidetransit.com



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