The American Public Human Services Association (APHSA), is a nonprofit, bipartisan membership organization whose mission is to advance the well-being of all people by influencing modern approaches to sound policy, building the capacity of public agencies to enable healthy families and communities, and connecting leaders to accelerate learning and generate practical solutions together. APHSA seeks an Executive Coordinator, who will support multiple organizational leaders and related activities.

Our value proposition of Influence, Build, and Connect motivates and guides the way we do business. The staffing team at APHSA is at the heart of our ability to deliver on our members' expectations of us. To most effectively deliver value, we must actively work together as a team. In this teaming environment, we coordinate our actions, listen to other view points, and enable shared decisions through distributed leadership. We promote collective learning, always considering how to do our work even better.

Job Summary:

Executive Coordinator role is currently based in Arlington, VA, and will provide project and/or administrative support to multiple team members at the direction of his or her manager. This includes support for up to three (3) executives, including the CEO, in all administrative tasks and other projects as required. Handles non-routine information and carries out activities following general guidelines with limited direction. Exercises independent thinking and discretion.

We are looking for someone with strong problem-solving skills and excellent verbal and written communication skills. Day-to-day responsibilities include management of all aspects of the calendar and travel schedule; booking travel; processing expense statements, arranging conference and online calls, and various other administrative activities. The Executive Coordinator will also serve as the main point of contact for communication and coordination of all Board activities including attending board meetings, taking minutes and coordinating all meeting and communications.


The successful candidate will possess attention to detail, high energy and flexibility and the ability to thrive in a fast-paced organization. This individual will need to work well in a team environment, be able to represent the organizational leaders with professional courtesy and acumen and deliver flawless work output. The duties and administrative functions will require confidentiality, initiative, sound decision-making, independent judgment and the ability to escalate serious or unique problems to higher levels.

Specific Job Duties/Responsibilities:

* Schedules internal and external meetings; adjustment and prioritization of last-minute changes including logistics such as conference rooms, events, and catering.
* Provides calendar support to leaders and/or a team.
* Schedules webinars and conference calls and communication to all participants.
* Prepares logistics for meetings, including printing of materials, maintenance of calendar invites, greeting guests, and preparing technology.
* Gathers and compiles briefing and logistical materials for various types of meetings (in terms of frequency, level of seniority, level of detail, etc.).
* Responds to and follows up on calls, emails and other inquiries on executive's behalf.
* Arranges and maintains travel plans and itineraries for travel.
* Reconciles and completes expense reports, working with other administrative staff.
* Assists with scheduling board and other Association meetings and preparing and disseminating materials.
* Coordinates with key stake-holders regarding travel and other logistics for the Board of Directors.
* Conducts occasional research on varying topics to support Association needs.
* Handles record keeping and retention for the Board of Directors and other Association committees; assists with minutes.
* Works with Board of Directors and other Association leaders regarding meeting schedule and logistics.
* Point of contact for Board of Directors and Association partners as needed.
* Provides support for meetings, trainings, seminars and activities for the Association.
* Serves as primary point of contact for both internal and external inquiries and responds or escalates as appropriate with a high level of customer care.
* Performs all other duties as assigned.

Performance Expectations:

* Self-starter, ability to work in a fast-paced, collaborative team environment.
* Demonstrates sound judgment and discernment in decision making.
* Demonstrates high level of problem-solving skills.
* Understands the key functions of APHSA departments and the intersection of the work to support the strategic direction of the Association.

* Exhibits strong interpersonal, written, and oral communication skills with the ability to produce high quality communications to individuals at all levels of the organization.
* Demonstrates outstanding customer care and relationship management skills.
* Possesses strong organization skills, ability to multi-task high volume work requests and re-prioritize independently; pro-actively problem-solves.
* Works independently as well as part of the team to ensure that the needs of the group are met, and that adequate administrative coverage is provided to the team.
* Completes successfully and in a timely manner tasks, whether routine or urgent.
* Maintains familiarity with all policy and technology updates.
* Upholds a high level of confidentiality on sensitive business and other related matters.

Education and Experience Qualifications Required:

  • Required Minimum Level (check one):
    College or Equivalent Training

  • Required Minimum Number of Years (check one):
    5+ Years

Skills and Competencies Required:

* Intermediate proficiency in Microsoft Office Suite and other document management software
* Tech-savvy, including social media, websites, Board software, video calls and webinars
* Experience working with Boards and other senior management teams
* Solid customer care and relationship management experience

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Executive Coordinator Located At Va, Arlington - Job Post By: American Public Human Services Association

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