Probation Clerk No. 2018-06

Location: East St. Louis, Illinois

Date Posted: August 1, 2018

Closing Date: August 22, 2018

The United States Probation Office for the Southern District of Illinois has a full-time vacancy for a Probation Clerk. A Probation Clerk provides administrative support to the law enforcement officers.

Position Overview:

The United States Probation and Pretrial Services Office for the Southern District of Illinois is seeking qualified applicants for a full-time permanent position of Probation Clerk. Incumbent provides administrative support to the law enforcement officers.

Representative Duties

  • Format, type, and edit reports developed by officers, often within a short time period. Reports may include presentence reports, pretrial services reports, and violation reports for the court. Prepare other letters, memoranda, recurring reports, and forms. Compose routine correspondence for officers.

  • Organize and prepare new case files for officers’ use in accordance with established case management procedures. Prepare and maintain investigative and supervision case files and enter data into case tracking system. Make entries to chronological records either from direct communication with or from information provided by the officer.

  • Scan, store, and transmit data electronically to the Federal Bureau of Prisons, U.S. Sentencing Commission, Federal Judges, and attorneys. Scan and electronically store case file records.

  • Receive and route incoming mail, deliveries, and facsimile transmissions.

  • Serve as receptionist. Answer and screen telephone calls and visitors. Answer routine questions and refer persons to officers or to appropriate departments. Direct persons reporting from prison or from court to the appropriate officer.

  • Provide administrative support following established procedures, and serve as a backup to other support staff.

  • Perform related duties as assigned.

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