PROCUREMENT OFFICER SPECIALIST

PROCUREMENT OFFICER SPECIALIST



The Office of the Comptroller’s is currently hiring for a Procurement Manager. Primary responsibilities include purchasing construction-related services and other complex commodity purchases for Illinois State University. Position requirements include purchasing/procurement experience and/or college coursework totaling two (2) years. The full-time opportunity requires the ability to work effectively, resourcefully, and professionally. For a complete description and to ensure consideration, please apply no later than September 10th, 2019 to www.IllinoisState.edu/jobs.





Illinois State University is an Equal Opportunity/Affirmative Action Employer.















Responsible for purchasing Construction related services and other complex commodity purchases for the University. Will conduct Request for Proposal process, sole source process, and multi-year renewals as assigned by the Assistant Director. Responsible for required reporting on assigned commodities to the State of Illinois. Supervises, assigns tasks, mentors and approves time for multiple direct reports.




Additional Information:




Required Qualifications


1. Any one or any combination of the following, totaling two (2) years (24 months) from the categories below of which one (1) year (12 months) must be actual work experience:

a. Work experience performing duties comparable to those performed at the Procurement Officer level of this series or in positions of comparable responsibility[i].

AND

b. College credit for course work in any field
-30 semester hours equals six (6) months
-60 semester hours or Associate's Degree equals one (1) year (12 months)
-90 semester hours equals two (2) years (24 months)
-120 semester hours or a Bachelor's Degree equals three (3) years (36 months)
-Master Degree or higher equals four (4) years (48 months)

2. If this position is Security Sensitive or if you are subject to a criminal background investigation based on University policy, employment is contingent upon you passing a satisfactory criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.


Desired Qualifications:


1. Knowledge of the State of Illinois Procurement Code, Higher Education Rules, Illinois State University's policies and procedures, and other pertinent state laws.
2. Thorough knowledge of purchasing terminology and principals of purchasing.
3. Thorough knowledge of ethical and moral concepts which guide relationships between end user, buyer and vendor.
4. Thorough knowledge of State construction process and contracts.
5. Working knowledge of a computerized purchasing/financial system.
6. Strong ability to analyze complex information and situations.
7. Ability to communicate clearly and professionally.
8. Ability to work with interruptions and to change priorities as needed.
9. Ability to remain calm and professional in the face of resistance or hostility.
10. Ability to work effectively and professionally with Purchasing staff, University staff, state procurement offices, and vendors.
11. Strong interpersonal skills to develop and maintain good working relationships and participate in teamwork activities.
12. Ability to exercise good judgment and discretion.
13. Proficient use of Microsoft Office.
14. Excellent organizational and multi-taking skills to produce accurate, detail-oriented work while meeting stringent deadlines.
15. Ability to adjust to frequently changing State requirements and incorporate into workflow
16. Ability to analyze work processes and determine and collaborate with State and University staff to make efficient and necessary workflow changes.


Necessary Licenses/Certifications/Degrees




Hiring Rate/Range


$3648 - $4743 per month


Stipend:




Work Hours


Typically 8:00am-4:30pm, Monday through Friday.


Proposed Starting Date:


October 2019


Posting date


08-21-2019


Closing date


09-10-2019


Special Instructions to Applicants


For full consideration, the application and all supplemental information MUST be submitted on-line. Application materials submitted via fax, e-mail, or mail will not be accepted. Please complete the entire employment application including the Education and Work History background. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered. Only the employment application will be reviewed to determine if an applicant meets minimum qualifications. Please be complete in the duties and responsibilities section for each position listed. Incomplete applications WILL NOT be considered.

Please prepare a cover letter; resume; and reference list, including 3 professional references and contact information (phone/email), to attach to this application. These MUST be attached at the time of application.

The Civil Service examination for this classification is based on your application materials. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview.

College coursework may be used to meet the minimum qualifications of this position. If applicable, please attach a copy of your transcript(s) at the time of application to receive full consideration or submit to Human Resources (see below).

Copies of related certifications including CPPB, CPPO, UPPCC, APP, or CPM may be used to meet the minimum qualifications of this position. If applicable, please attach a copy of the related certification at the time of application to ensure consideration, or submit to Human Resources (see below).

Documentation such as DD214 paperwork (official military discharge) can be submitted to Human Resources via fax, email, or in person. It may also be presented at the time of the exam in order to receive the maximum eligible points.

Address:

Illinois State University
Attn: Trish Trainor
Human Resources
Campus Box 1300
Normal, IL 61790-1300

Email: pabuyss@ilstu.edu
Fax: 309.438.7421, Attn: Trish Trainor

Illinois State University is an Equal Opportunity/Affirmative Action Employer.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at 309-438-3383.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.


Contact Information


Trish Trainor
Human Resources
pabuyss@ilstu.edu
309.438.3092


Departmental Homepage




Required Applicant Documents
PLEASE NOTE: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply For This Posting".


Resume/C.V.
Cover Letter
Reference List


Optional Applicant Documents


Certification of Retirement Annuity (required for SURS annuitants only)
Transcript 1
Transcript 2
License 1
License 2


Civil Service Test


0309-Procurement Office Specialist


Physical Requirements:


Must be able to complete the following with or without a reasonable accommodation:
1. Ability to maintain a high level of concentration.
2. Ability to perform sedentary work involving sitting the majority of the time.
3. Ability to effectively communicate on a daily basis.
4. Ability to conduct or attend meetings in various locations across campus.



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Procurement Officer Specialist Located At Il, Normal - Job Post By: Illinois State University






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