Start-up museum seeking a part-time contract retail buyer and visual merchandiser to be the first programmer of its retail store, working in close collaboration with the museum's founder. The primary objective of the museum store is to further the museum's mission of renewing and inspiring a love of words, language, and reading. Creative use of words and language is required in all products displayed for sale and developed for the museum store. Merchandise should reflect the museum's values of being fun, playful, unexpected, motivational, inclusive, and meaningful.

This is a contracted position with an estimated 14 to 16 hours per week to execute the work activities. Hours may increase and decrease depending on seasonality and business functions (i.e. trade show attendance). Work activities will include a combination of onsite and offsite activities: office time, either onsite or from remote office location (issuing purchase orders, meeting with sales reps/suppliers, analyzing sales reports and writing sales reports), onsite store floor time (visual displays, etc.) and travel time (attending trade shows.)


Buying & Inventory Management

  • Responsible for all merchandise purchases.

  • Plan and select the range, type, (price, quantity) of open-market sourced merchandise that aligns to the museum mission of renewing and inspiring a love of words, language, and reading.

  • Responsible for open-to-buy budget management, product sourcing, procurement, merchandising, returns, markdowns, and shrinkage control.

  • Includes all hard and soft goods including but not excluded to books, stationery, apparel, textiles, jewelry, personal accessories, general gifts, home decor, lifestyle, games, and children's products, and souvenirs.

  • Develop, organize, and maintain product source files, vendor/manufacturer files, and related databases.

  • Issue and maintain accurate business records including sales performance spreadsheets, purchase orders, invoices, suppliers/vendors, etc.

  • Regularly review and analyze sales performance. Prepare and write sales forecasts and reports on sales performance. Issue reports to museum administration on a regular basis including weekly dashboard reports and monthly summary reports.

  • Attend related annual merchandise trade shows. Meet with sales reps and negotiate purchasing incentives such as delayed billing, additional discounts, co-op advertising dollars, and in-store events and product exclusivity.

  • Coordinate all necessary inventories for special exhibitions, related museum events, and author appearances. Supervise the return and credit of unsold merchandise.

  • Coordinate with museum administration on the annual physical inventory and advise/assist with any necessary reconciles with the POS system.

  • Fiscal Management

  • Develop an annual budget for submission to museum administration. Develop annual sales goals. Regularly review sales reports, analyze sales trends, and adjust inventory and purchasing accordingly.

  • Prepare and distribute monthly and annual reports to museum administration including YTD sales, P/L statement, open-to-buy purchases, and marketing plans.

  • Correctly update and maintain the inventory management system (POS) with merchandise receipts and returns.

  • Review all merchandise receiving reports and approve invoices for payment in a timely fashion. Work with bookkeeper to resolve any outstanding issues.

  • Product Development

  • Assist with the creation and execution of Planet Word proprietary/branded merchandise including merchandise concepts, themes, product sourcing, ROI projections, and budget (OTB) management.

  • Develop, organize, and maintain product source files, manufacturer files, and data bases.

  • Oversee invoice vouchering/vendor price compliance for all project purchases.

  • Maintain accurate records of purchases/vendors.

  • Visual Display & Merchandising

  • Responsible for conceptualizing, designing, and implementing in-store merchandise displays. Create merchandise displays that enhance the Planet Word brand, increase customer traffic, and appeal to the customer market.

  • Requirements:

  • Five to eight years of experience in a Planning or Allocation Analysis role with progressive merchandising capabilities.

  • Sales reporting skills.

  • Detail-oriented with a proven ability to be creative in merchandising.

  • Strong statistical analysis skills including understanding all aspects of retail math, open-to-buy processes, turn, gross and net margin.

  • Excellent organizational and problem-solving skills with the ability to prioritize.

  • Technical and design expertise (e.g. building display props, setting up proper lighting, etc.) is helpful, as well as the ability to lift and handle objects of various shapes and sizes for merchandise placement.

  • Technical proficiency with POS software systems, Microsoft Excel and Word.

  • An understanding of the visitors' needs, the desired shopping experience, and the ability to creatively identify the appropriate product/trends that will appeal to the visitors and meet their expectations.

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    H.S. Diploma/Equivalent

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    Retail Buyer/visual Merchandiser Located At Dc, Washington - Job Post By: Planet Word

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