Job Description

To coordinate and assist in the installation of mechanical, plumbing & gas systems

Job Functions – not limited to

  • Organize & maintain scheduled requests as outlined by your supervisor

  • Ability to follow all company procedures

  • Ability to follow direction & instruction from your supervisor

  • Ability to use email & excel spread sheets & Microsoft word documents

  • Ability to receive & count material deliveries

  • Ability to take attendance & update daily

  • Ability to fill out all time cards daily,

  • Ability to forward the timecards to the office every Friday

  • Ability to collect material orders from the staff daily & compile an email request to the desired wholesalers

  • Ability to review site instructions with project leadhands & foremen to ensure they have reviewed the documents & addressed them where required

  • Ability to collect finalized suite checks with quality control program & file accordingly – ensuring all documents are filled out in a timely manner

  • Ability to communicate with Leadhands if requested material has arrived, identify where is the designated material is & if there are any backorders on the original request

  • Follow up with wholesalers on backorders, providing updates to the leadhands on estimated time of arrival

  • Ability to clean up the site office area, & keep in a tidy clean manner

  • Take minutes of site meetings with project foremen & summarize them accordingly

  • Create & input into a daily journal overall site schedules & summarize conversations

  • Be available and respond to emergency after hour calls IF needed

  • Be available to work overtime as needed by the project to meet certain deadlines


  • Keep personal records of all decisions & conversations in a log book.

  • Prepare documentation (e.g., time cards, personal logs etc.) for the purpose of providing written support for internal processing and client records.

  • The employee must maintain strict confidentiality in performing the duties outlined.

  • The employee must also demonstrate the following personal attributes:

  • be honest and trustworthy

  • be respectful

  • possess cultural awareness and sensitivity

  • be flexible

  • demonstrate sound work ethics

  • Working Environment

    The usual and customary methods of performing the job's functions require metal & physical demands of coping with deadlines and final decisions.

    Required Skills

  • Ability to work cooperatively with other trades

  • Team building skills

  • Analytical and problem solving skills

  • Decision making skills

  • Effective verbal, presentation and listening communications skills

  • Effective mediation skills

  • Effective written communications skills

  • Computer skills including the ability to utilize email and Microsoft systems, Quick Pen & BIM

  • Stress management skills

  • Time management skills

  • Compensation

    Range based on experience $60,000 to $80,000 per year

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    Site Clerk Located At Wa, Seattle - Job Post By: Allstar Mechanical Ltd.

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