JOB SUMMARY
Follows and promotes workplace safety in the organization. Assists with the utility privatization contract at Tyndall Air Force Base. Primary duties are to manage the application and administration process of Federal and State grants as well as all FEMA claims, oversee and administer construction projects in which GCEC is seeking reimbursement, ensuring that all Federal procurement and accounting regulations are followed. Ensure that all necessary reporting and documentation for projects are completed and submitted to Federal and/or State authorities in a timely manner. Manage and administer GCEC’s daily operation contracts including but not limited to per unit electrical construction, engineering and facilities construction and maintenance. Grant Administrator will also assist accountant with any duties necessary. Employee may be called in to work at any time. Performs other duties as assigned
EDUCATION AND EXPERIENCE REQUIREMENTS
Education
High school diploma or equivalent required. Bachelor’s degree in business, public affairs, or accounting preferred.
Related Experience
Three years of experience in grant writing, funding or Federal Emergency Management Agency (FEMA) and federal agency applications and claims.
Other
Must have the ability to pass Gulf Coast Electric Cooperative’s employment entrance examination and drug screen.
Must have the flexibility to work varied hours, including after normal hours.
DESIRED LICENSES/CERTIFICATIONS
First AID/CPR/AED Certification
REPORTING RELATIONSHIPS
INTERNAL
Two-way communication with Accountant & VP of Administration to receive direction, instruction, approvals and to provide work-related information in a timely manner. Employee must also communicate with cooperative employees to clarify any questions.
EXTERNAL
Two-way communication with other Department Managers to receive direction, instructions and approvals to provide work related information in a timely manner. Supervisors must communicate with subordinate staff to provide direction, instruction and approvals, with cooperative personnel to provide office support.
CORE JOB FUNCTIONS
- Grant and Funding Administration
- Performs duties in a safe, satisfactory, competent, and timely manner.
- Attend trainings and webinars to stay abreast on current offerings and requirements as it relates to funding programs that could be beneficial to GCEC. (Grid resiliency, Infrastructure, Smart Grid, Cybersecurity, etc)
- Administer GCEC’s competitive bidding process ensuring that all CFR regulations are followed so that GCEC remains in compliance and eligible for future Federal funding.
- Assist VP of Administration and Accountant in conducting the full range of activities required to administer, prepare, submit, and manage existing grant opportunities for the utility. Work with finance and other GCEC departments to gather information necessary to report, track and submit grant requests.
- Assist VP of Administration and Accountant in coordinating, tracking, and monitoring all processes and procedures related to procurement for Federal reimbursement for natural disasters from FEMA. This will include all pre-storm procurement activities for contractors, expense tracking and logging before, during and post event. Working with consultants and Federal and State representatives post event for all reimbursement activities.
- Performa prospective research on potential funding for the cooperative.
- Work with consultants to ensure contracts are up to date with Federal requirements.
- Comply with all grant and claims reporting as required by Department of Energy (DOE), Rural Development (RD), Department of Environmental Protection (DEP) and FEMA.
- Provide stewardship to current donors regarding institutional history and programs.
- Provide accurate and timely internal reports to the CEO and the VP of Administration.
- Maintain current records in company database and in paper files, including grant and FEMA claims tracking and reporting.
- Track statistics relevant to grant and FEMA claims management and provide Finance Department with written materials necessary for budgeting and long-term forecasting purposes.
- Assist VP of Administration and Accountant in monthly Accounting and Finance duties as needed.
- Assist VP of Administration and Accountant in annual budgeting and financial forecasting activities.
- Assist with other fundraising projects as requested.
- Assist VP of Administration and Accountant in working with financial auditors for grant and FEMA audits as conducted on a periodic basis.
- Assist Accountant and VP of Administration in any daily, monthly, or annual accounting/finance activities.
- Perform other duties as required.
REQUIRED KNOWLEDGE
- English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar.
- Member Service — Knowledge of principles and processes for providing member and personal services. This includes member needs assessment, meeting quality standards for services and evaluation of member satisfaction.
- Administration and Management — Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods and coordination of people and resources.
- Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms and other office procedures and terminology.
- Compliance and Cooperation—Knowledge of compliance and working with employees to provide affective cooperation with ease. Ability to work with different personalities on different task to provide positive outcomes.
REQUIRED SKILLS
- Reading Comprehension — Understanding written sentences and paragraphs in work-related documents.
- Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate and not interrupting at inappropriate times.
- Complex Problem Solving — Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
- Judgment and Decision Making — Considering the relative costs and benefits of potential actions to choose the most appropriate one.
- Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
- Speaking — Talking to others to convey information effectively.
- Writing — Communicating effectively in writing as appropriate for the needs of the audience.
- Monitoring — Monitoring/assessing performance of yourself, other individuals or organizations to make improvements or take corrective action.
- Active Learning — Understanding the implications of new information for both current and future problem-solving and decision-making.
- Coordination — Adjusting actions in relation to others’ actions.
- Social Perceptiveness — Being aware of others’ reactions and understanding why they react as they do.
- Persuasion — Persuading others to change their minds or behavior.
- Time Management — Managing one’s own time and the time of others.
- Management of Personnel Resources — Motivating, developing and directing people as they work, identifying the best people for the job.
- Instructing — Teaching others how to do something.
- Learning Strategies — Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.
- Service Orientation — Actively looking for ways to help people.
- Negotiation — Bringing others together and trying to reconcile differences.
- Management of Financial Resources — Determining how money will be spent to get the work completed and accounting for these expenditures.
REQUIRED ABILITIES
- Written Comprehension — Ability to read and understand information and ideas presented in writing.
- Written Expression — Ability to communicate information and ideas in writing so others will understand.
- Deductive Reasoning — Ability to apply general rules to specific problems to produce answers that make sense.
- Inductive Reasoning — Ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
- Oral Comprehension — Ability to listen to and understand information and ideas presented through spoken words and sentences.
- Oral Expression — Ability to communicate information and ideas in speaking so others will understand.
- Fluency of Ideas — Ability to come up with a number of ideas about a topic (the number of ideas is important, not their quality, correctness or creativity).
- Speech Clarity — Ability to speak clearly so others can understand you.
- Originality — Ability to come up with unusual or clever ideas about a given topic or situation or to develop creative ways to solve a problem.
KEY RESPONSIBILITIES
Incumbent MUST BE ABLE to:
Have a high degree of accuracy and work with minimal errors.
Work with work group or team.
Manage time effectively and meet pressure/deadlines.
Make decisions that may impact the company or others.
Be responsible for outcomes and results.
Coordinate, monitor and lead others.
Handle conflict situations.
TOOLS/TECHNOLOGY
TOOLS
Desktop computers
Multi-line telephone
Facsimile
Printers
Scanners
Cell phone
TECHNOLOGY
Meridian Software — CIS; FIS
Futura Software – GIS/Mapping
Presentation software — Microsoft PowerPoint
Spreadsheet software — Microsoft Excel
Word processing software — Microsoft Word
Field I.D
Digital camera
Video camera
E-mail software – Microsoft Outlook
Internet Browser – Internet Explorer
WORKING CONDITIONS
Work will take place in a general office that is environmentally controlled. Incumbent will be required to sit for extended periods of time. There will be some travel in the field and some required business travel. Some physical activity is required such as: reaching, standing, walking, pulling, lifting, fingering, grasping, talking, hearing, repetitive motions and light physical work. Visual acuity required due to administrative machine operations.
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